To set up good management of IPRC Musanze Library resources, we need systematic rules and adequate regulations to be fully followed by users. Those rules and regulations are the following:

Article 1: Identification

This article goes to all IPRC Musanze students. Nobody will be allowed to enter and borrow or use IPRC Musanze Library resources without a VALID Library and Student’s cards. If a student doesn’t have the mentioned items, he/she can read within the library.

Article 2: Security and being comfort within the Library

The library is the source of knowledge and skills. So, there is a need of comfort, relax, silence, concentration and respect.  The following are strictly recommended to all library users.

v  Nobody is to enter the library shouting.

v  Silence is the gold in the Library.

v  No social conversations in the Library apart from academic matters.

v  No noisy shoes are permitted to disturb other library users’ mind on.

v  No any type of songs playing (guitar playing, using phones or laptops,…)

v  No lottery or any kind of cards playing in the Library.

v  To enter the Library your OWN, valid University card is required.

v  Lost library cards must be reported to the Circulation desk immediately.

v  Users are responsible to provide the Library with a valid e-mail address to receive Library courtesy notices on checked out items.

v  Unauthorized removal of any Library material or equipment from the library will be treated as a disciplinary offence.

v  Loud talking or ear/headphones with the volume disturbing other users will not be tolerated.

v  No notices, pamphlets, pictures or promotional material may be posted or photos taken anywhere in the library, without permission.

v  Cell phone calls are not permitted in the library. Cell phones should be on vibrate or silent at all times.

v  No food is allowed to be consumed in the library, only drinks in spill free containers. Consumption of alcohol in the library is strictly forbidden.

v  Verbal abuse of library- or security staff will not be tolerated. That includes insulting language as well as provocative behavior.

v  Ethical and professional conduct is required at all times.

v  Library hours must be strictly adhered to. Please leave the Library in time.

v  The library is closed on Public Holidays.

v  The library does not supply any stationery.

v  The Library does not take responsibility for any personal belongings. Please do not leave or use personal belongings to book a seat. Staff members may remove belongings after 10 minutes.

v  The following rules apply when using a computer: Students should not:

• Download or install any program (not to consume much internet),

• Play computer games,

• Download view or send content of sexual nature or offensive images,

• Exceed time limits during peak hours.

v  Right of admission is reserved. Users not adhering to the rules may be asked to leave or be removed from the Library.

Article 3: Stealing cases

To avoid and cutting short this less-valued act of stealing, individual bags should be kept in the reserved place. Library users should keep an eye on their bags because library will not be responsible of any bag stolen or the things therein. Note that there will be a common table (Cupboard) where to put all the bags before accessing library materials. Once you are caught in the act mentioned here above, you will be punished according to the internal rules and regulations of the IPRC Musanze.

Article 4: Safety in the Library

No edible thing is allowed to be consumed within the library.  Neither food nor beverages (drinks) are permitted to be brought in the Library; being raw or cooked, all are strongly prohibited in the library. Once this regulation is followed, it will help all Library users to be in comfortable, smart, silent and neatly reading mood.

Article 5: Borrowing period

Fines are an incentive for borrowers to return items on time, so that stock may be circulated fairly and effectively to all Library members. The borrowing period is limited as followed:

•14 days for staff

•7 days for students

Article 6: Overdue Fines

Users are liable for long overdue, stolen, lost and/or damaged material checked out on their records. Fines will be imposed on all overdue books. No service will be rendered to users with outstanding fines or long overdue books. They won’t be able to:

• Take out any material,

• Access electronic databases,

• Access examination results,

• View or print an academic record,

• Receive their graduation certificates,

• Register the following year.

To discourage ego-centrism (self-centered) in a matter of using IPRC Musanze Library resources, in case of delay to bring back the book or any other material in the Library, the fines will be charged as follows:

• 200 Rwf per day for a student,

• 500 Rwf per day for Assistant lecturers and the staff of IPRC Musanze.

N.B: The Library aims to apply the Fines Policy in a fair and consistent manner. Fines may be waived or reduced only where exceptional circumstances apply, for example:

• illness

• an accident

• hospitalisation

• family problems

Written verification, such as a doctor's note or letter/email from your tutor, will be required to support the request to waive a fine.

Article 7: Loss of books

Books contain the today’s and tomorrow’s information to readers. Therefore, no one is supposed to take out the Library’s property to possess it. In case a book is lost by a student or Staff, no facilitation in terms of services from the library will be rendered to the student or staff in question before the lost book is refunded a double price (because of tender process) or recovered by the same copy with the same identifications. Further, this may also affect other academic services. Any book torn or deteriorated will be repaired by the one who borrowed it.

Done by:


Academic Librarian at IPRC Musanze                                                      Date: 15th November 2018.